Step-by-step Guide to Creating an Outlook Email Template

As a professional journalist and content writer, I often find myself needing to send similar emails to multiple recipients. This is where creating an Outlook email template comes in handy. In this guide, I will walk you through the process of creating an Outlook email template in just a few simple steps.

Step 1: Open Outlook and Click on New Email

To begin creating your Outlook email template, open Outlook on your computer and click on the “New Email” button to start composing a new email.

Step 2: Create Your Email Template

Now, compose the email that you want to use as a template. Include any text, images, links, or attachments that you want to include in the template. Make sure to customize the email to suit your needs and ensure that it can be easily personalized for each recipient.

Step 3: Save Your Email as a Template

Once you have finished creating your email template, click on the “File” menu in Outlook and select “Save As.” Choose “Outlook Template” from the drop-down menu and give your template a name. Click “Save” to save your template in the designated Templates folder.

Step 4: Use Your Email Template

When you are ready to send an email using your template, click on the “New Items” button in Outlook and select “More Items” > “Choose Form.” In the “Look In” drop-down menu, select “User Templates in File System” and choose your template from the list. Click “Open” to open the template, customize it for the recipient, and send it.

Creating an Outlook email template is a simple and efficient way to save time and ensure consistency in your communications. By following these easy steps, you can create personalized and professional emails with just a few clicks.


Now that you know how to create an Outlook email template, you can streamline your communication process and save time on repetitive tasks. Have you ever used email templates in Outlook before? Share your experience in the comments below!

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